A registered company address is an official address of a legal person that is assigned by every entrepreneur as part of the establishment process. It can also be referred to as legal residence, legal seat, or domicile. In addition to a registration number, a registered office is a mandatory attribute for any type of legal entity, which in most jurisdictions creates the necessary public records.
The purpose of the legal address is to reach the state institutions and receive official correspondence there. A registered physical office is required to receive official correspondence from tax authorities, banks, partners, customers, shareholders, etc. However, the seat does not necessarily have to be equipped with a mailbox. Hence, business owners need to ensure that their correspondence reaches them when necessary.
Legal address requirements
The registered address must be in the same country in which the company is registered. The documents confirming your registered address are: Articles of Association for most companies or Articles of Association for most companies. Most jurisdictions do not allow you to use a PO Box as a place of business because it must be an actual and public address. You can only use it in cases where it is attached to the full address with house number and zip code.
If necessary, the address of the registered office may be changed by the director or other officer of the company in accordance with company documents. Make sure that you receive a properly executed confirmation of such a change (minutes or minutes) to be presented to your bank, auditor, partners etc. upon request.
Renting a legal address
You can always choose to have a rental service from your registered address, or in other words – use a third party address. There are many advantages to renting a legal address. First, it gives you privacy by shielding sensitive information from your home address. Second, it is a cost-saving option when you don’t have to rent actual office space, especially abroad.
There are several things to consider when choosing a registered address for your business. For example, in some countries (Latvia, Lithuania) an actual rental agreement may be required for the tax authorities. Or some addresses are heavily overloaded or even blacklisted by banks or tax authorities. You may want to look up the information provided on Google Maps about the location of your legal address and scan some articles on the internet related to the address you are offering.